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Version dated 1March 2020
Effective Date: 1 April 2020
1.Information about ACT Organics, LLC.
2.Contact Details.
3.What personal date we collect and why?
4.Sharing of your information.

  1. INFORMATION ABOUT US AND INTRODUCTION

ACT Organics, LLC (sometimes referred to as “ACT Organics” “we,” the “Company,” or “us”) values and protects the Personal Data of our existing and prospective customers, business partners, suppliers, and website visitors. ACT Organics is a U.S. Based diversified producer of Skin Care and Health Care products and CBD Skin Care and oil products.

  1. CONTACT DETAILS

Questions, comments, and other communications regarding this Privacy Notice, or our privacy practices in general, are welcomed and should be addressed to our Data Protection Privacy Advocate. Any queries and requests regarding this privacy notice may be sent by email or post to:

Data Protection Privacy Advocate
ACT Organics, LLC
3245 Peachtree Pkwy, suite D

Suwanee, GA 30024
Email: [email protected]

  1. WHAT PERSONAL DATA WE COLLECT AND WHY?

This section covers the different sources and categories of personal data that we collect and process, why we do so, and the lawful bases for processing by ACT Organics, LLC.  Depending on your relationship with ACT Organics, LLC please see the relevant section below where we describe how we obtain your personal data and how we will treat it.

This privacy notice covers the processing of information for the following categories of individuals:

Section 3.1 Website Visitors
Section 3.2 Representatives of our Existing or Prospective Customers, Business Partners and Vendors
Section 3.3 Visitors to Premises
Section 3.4 Job applicants

3.1 Website Visitors

A – Sources of personal data.
B – Personal data that we collect and process.
C – Why we collect your personal data and what is our lawful bases for it?

A – Sources of personal data

When accessing our Website, ACT Organics, LLC will learn certain information about you during your visit. How ACT Organics will handle the information, we learn about you, depends upon what you do when visiting our site.

If you visit our site to read or download information on our pages, we collect and store only the following information about your visit:

  1. The name of the domain from which you access the Internet.
  2. The date and time you access our site.
  3. The Internet address of the website you used to link directly to our site.

If you identify yourself by sending us an e-mail containing personal information, then the information collected will solely be used to respond to your message.

The information collected is for statistical purposes and to improve our website performance. ACT Organics may use software programs to create summary statistics, which are used for such purposes as assessing the number of visitors to the different sections of the website, what information is of most and least interest, determining technical design specifications, and identifying system performance or problem areas.

For site security purposes and to ensure that this service remains available to all users, ACT Organics uses software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage to the ACT Organics website.

ACT Organics will not obtain personally-identifying information about you when you visit our site, unless you choose to provide such information to us, nor will such information be sold or otherwise transferred to unaffiliated third parties without the approval of the user at the time of collection.

We may obtain your personal data from the following sources:

  1. from you directly (for example, at the time of subscribing to any services offered on our website, including but not limited to ‘Contact Us’ submissions on our website ([email protected], mail mailing lists, interactive services, posting material or requesting further goods or services);
  2. from your device or browser; and/or
  3. if you contact us, we may keep a record of that correspondence.

B – Personal data that we collect and process

  1. name;
  2. username;
  3. email address
  4. zip code
  5. operating system;
  6. browser type;
  7. cookie data (please refer to the below list to configure cookies);
  8. preferences regarding online marketing; and/or
  9. IP address.

Configuring Browser Cookies
Mozilla FireFox
Microsoft Internet Explorer
Google Chrome
Apple Safari
Opera

C – Why do we collect your personal data and what are our lawful bases for it?

WEBSITE VISITORS
WE MAY USE YOUR PERSONAL DATA TO: OUR LAWFUL BASIS FOR DOING SO IS: OUR LEGITIMATE INTERESTS IN DOING SO ARE:
Provide our website services to you Legitimate Interest Website Management

Promote our goods and services

Account Management

Establish and manage our relationship Understand the market in which we operate

Management Reporting (including at an intra-group level)

Account Management

Learn about our websites(s) users’ browsing patterns and the performance of our website(s) Website Management
Security Managing security, risk and crime prevention

Management Reporting (including at an intra-group level)

Let you know about our products, services and events that may be of interest to you by letter, telephone, email or other forms of electronic communication Promote our goods and services

Management Reporting (including at an intra-group level)

Learn about how our products or services may be used Understand the market in which we operate

Management Reporting (including at an intra-group level)

If you object to us using your contact details for these purposes, including direct marketing, please send us an email using the email address in section 2.

Where we use cookies or similar technologies we will seek your prior consent where required to do so by law.

Where we use your email to communicate marketing information to you, we will seek your prior consent where required to do so by law.

3.1 Representatives of our Existing or Prospective Customers, Business Partners and Vendors

We may collect personal data related to employees, directors, authorized signatories, in other words, representatives of ACT Organics, LLC existing or prospective customers, business partners or vendors.

A – Sources of personal data.
B – Personal data that we collect and process.
C – Why we collect your personal data and what are our lawful bases for it?
D – How long do we keep your personal data?

A – Sources of personal data

We may obtain your personal data from the following sources:

  1. from you directly,
  2. from a company that employs you, if you are an employee of our existing or prospective customer, business partner or vendor,
  3. from ACT Organics’ affiliates or partners.
  4. during networking events that we have either hosted, or sponsored, or attended; and/or
  5. from publicly available sources (for example, your company website or social media sites)

B – Personal data that we collect and process

We may collect the following categories of personal data relating to our existing or prospective customers’ or vendors’ employees, officers, authorized signatories, partners and other associated individuals:

  1. name;
  2. business address;
  3. business email address;
  4. business telephone number;
  5. job title;
  6. date of birth;
  7. business bank details;
  8. credit information; and/or
  9. billing information.

C – Why do we collect your personal data and what are our lawful bases for it?

REPRESENTATIVES OF OUR EXISTING OR PROSPECTIVE CUSTOMERS AND VENDORS
WE MAY USE YOUR PERSONAL DATA TO: OUR LAWFUL BASIS FOR DOING SO IS: OUR LEGITIMATE INTERESTS IN DOING SO ARE:
Provide you with our products or services or receive products or services from you. Legitimate Interest. Efficiently fulfil our contractual and legal obligations.

Management Reporting.

Establish and manage our relationship. Efficiently fulfil our contractual and legal obligations.

Account Management.

Understand the market in which we operate

Management Reporting.

Exercise or defend legal claims.

Learn about how our products and services are or may be used. Understand the market in which we operate

Management Reporting.

Security Managing security, risk and fraud prevention

Management Reporting.

Let you know about our products, services and events that may be of interest to you by letter, telephone, email or other forms of electronic communication. Promote our goods and services

Management Reporting.

 

If you object to us using your personal data for these purposes, including direct marketing, please let us know using the email address provided in section 2.

Where we use your email to communicate marketing information to you we will seek your prior consent where required to do so by law.

D – How long do we keep your personal data?

We will keep and Process your Personal Data only for as long as is necessary for the purposes for which it was collected. We will keep your personal data for the duration of our business relationship with regard to the provision of goods or services to you. We will retain information about you after the closure of a customer account or the end of a business relationship as long as required for legal, regulatory and legitimate business purposes. Upon expiry of such data retention period, we will delete it securely.

3.2 Visitors to Our Premises

A – Sources of personal data
B – Personal data that we collect and process
C – Why do we collect your personal data and what are our lawful bases for it?
D – How long do we keep your personal data?

A – Sources of personal data

We may obtain your personal data from you directly and from our business systems’ records.

B – Personal data that we collect and process

  1. name;
  2. business contact details;
  3. organization;
  4. role;
  5. e.    time and date of your visit; and/or
  6. image (for example, from CCTV cameras at our premises).

C – Why do we collect your personal data and what are our lawful bases for it?

VISITORS TO OUR PREMISES
WE MAY USE YOUR PERSONAL DATA TO: OUR LAWFUL BASIS FOR DOING SO IS: OUR LEGITIMATE INTERESTS IN DOING SO ARE:
Security Legitimate Interest Managing security, risk and crime prevention
Maintain records of visitors to our premises. Management Reporting
WE MAY USE YOUR PERSONAL DATA TO: OUR LAWFUL BASIS FOR DOING SO IS:
Where you provide us with information regarding your disability, we will process it as part of our legal obligation to make reasonable adjustments for recruitment process. Legal Obligation

If you object to us using your contact details for these purposes, please let us know using the email address provided in section 2.

D – How long do we keep your personal data?

We keep your personal data for as long as necessary to ensure security of our office visitors, once this period ends and when there is no longer a legal or a business need to keep it, we will delete it securely.

3.4 Job Applicants

We may collect personal data related to job applicants for positions advertised on our website.

A – Sources of personal data
B – Personal data that we collect and process
C – Why do we collect your personal data and what are our lawful bases for it?
D – How long do we keep your personal data?

 

A – Sources of personal data

We may obtain your personal data from the following sources:

  1. from you directly,
  2. from a third party, for example, individual referrals or a recruitment agency,
  3. from Element Solutions’ affiliates [see the list in Annex 1];
  4. via hard copy and web-based application forms;
  5. during networking events that we have either hosted, or sponsored, or attended; and/or
  6. from publicly available sources (for example, professional networks, such as LinkedIn)

 

B – Personal data that we collect and process

We may collect the following categories of personal data, which may differ, depending on the content of your CV or baseline documents you submit to us:

  1. name;
  2. residence address;
  3. personal email address;
  4. telephone number;
  5. date of birth;
  6. career and education history;
  7. skills, experience, and qualifications;
  8. personal interests, languages spoken, questionnaire results;
  9. gender;
  10. names and contact details for references. Please note that it is your responsibility to obtain consent from your references prior to providing us personal information about them;
  11. current and historic salary details together with salary expectations;
  12. details of your current benefit entitlements;
  13. information about your entitlement to work in the country in which the Element Solutions EU affiliate is located;

 

C – Why do we collect your personal data and what are our lawful bases for it?

JOB APPLICANTS
WE MAY USE YOUR PERSONAL DATA TO: OUR LAWFUL BASIS FOR DOING SO IS:
Contact referees

Conduct background checks

Verify information submitted

Consider you for other employment positions with ACT Organics

Consent
Check your eligibility to work in the country in which the Element Solutions’ affiliate is located Legal obligation
Where you provide us with information regarding your disability, we will process it as part of our legal obligation to make reasonable adjustments for recruitment process
WE MAY USE YOUR PERSONAL DATA TO: OUR LAWFUL BASIS FOR DOING SO IS: OUR LEGITIMATE INTERESTS IN DOING SO ARE:
Facilitate the selection process

Assess and confirm your suitability for employment

Communicate with you

Legitimate interests Talent Management (including at an intra-group level)
Execute business process and internal management Management Reporting (including at an intra-group level)
Safeguard the security of our infrastructure, premises, assets and office equipment, including prevention of criminal activity, defending legal claims Managing security, risk and crime prevention

Exercise or defend legal claims

If you object to us using your personal data for these purposes, including direct marketing, please let us know using the email address provided in section 2.

 

D – How long do we keep your personal data?

We will keep and Process your Personal Data only for as long as is necessary for the purposes for which it was collected. If you are successful and we hire you, we will keep your CV as part of your employee record for the duration of your employment with us. We will keep CVs and documents submitted by unsuccessful candidates for no longer than six months after decision, unless we obtained their consent to keep it for longer.

  1. SHARING OF YOUR INFORMATION

Data that we collect may be shared with our affiliated companies, suppliers or service providers. See details in relevant sections below.

Affiliates
Service providers
Government or regulatory authorities
Mergers and acquisitions

Affiliates

We may share your personal data with affiliates or partners for the following purposes:

  • to provide us with IT support and systems and tools for managing operations,
  • overall group-wide risk management,
  • litigation management,
  • compliance with regulatory requirements applicable to affiliates, and
  • marketing

In so doing, our affiliates may be data controllers and / or data processors of your personal data together Element Solutions. As data controllers and / or data processors, these affiliates will process your data in line with the intra-group data transfer agreements in line with the requirements of the GDPR.

Service providers

We may give information about you to organizations that provide a service to us or are acting as our agents, subject to contractual measures that we put in place obligating such organizations, on the understanding that they will keep the information confidential and will comply with applicable data protection laws.

For example, we may share your information with the following types of service providers that we engage with:

  1. Technical support providers who assist with our website and IT infrastructure;
  2. Third party software providers, who may include ‘software as a service’ solution providers, where the provider hosts the relevant personal data on our behalf;
  3. Professional advisers such as solicitors, accountants, tax advisors, auditors, pharmacists and insurance brokers;
  4. Money laundering and compliance search providers;
  5. Providers that help us store, collate and organize information effectively and securely, both electronically and in hard copy format, and for marketing purposes; and/or
  6. Providers that help us generate and collate reviews in relation to our services.

Government or regulatory authorities

We may also disclose information about you if we have a legal duty to do so or if we are required or requested by any governmental or regulatory authority or similar body pursuant to any applicable law or regulation. Otherwise, we will keep information about you confidential.

Mergers and acquisitions

In the context of mergers and acquisitions, we may transfer your personal data to potential purchasers and their advisors, subject to appropriate confidentiality obligations, in the event we decide to dispose of all or parts of its business.

ACT Organics
3245 Peachtree Pkwy Suite D
Suwanee, GA 30024
+1 678-771-5679